Upgrading to Dynamics 365 Business Central: A guide for Dynamics NAV users

Home / Upgrading to Dynamics 365 Business Central: A guide for Dynamics NAV users

Microsoft is exhibiting Microsoft Dynamics NAV, an on-premises ERP that helps companies manage enterprise-wide systems and processes. Microsoft recommends that existing Dynamics NAV users upgrade to Dynamics 365 Business Central. First, let's understand what Dynamics Business Central is.


Dynamics 365 Business Central is a new-age business management solution that allows companies to bring all of their business processes together on a single platform. With Business Central, businesses can connect their manufacturing, supply chain, operations, customer service, sales and marketing, and finance processes, and choose between an on-premises or cloud-based version of the solution. This allows businesses to streamline their operations, improve collaboration and communication, and gain valuable insights into their business.


Businesses can choose between an on-premise or cloud-based version of Business Central.

As the name suggests, Dynamics 365 Business Central On-Premise resides on a local company's server, and users do not need the Internet to access it. The cloud-based version of Business Central is hosted on Microsoft Azure servers and can be accessed 24/7 from anywhere via a web browser.


End of support for Dynamics NAV

Microsoft has announced that it will no longer provide updates or extended support for several versions of Dynamics NAV. This means that there will be no more updates or security patches for these versions of the NAV ERP software. Companies using these versions will need to upgrade to a newer version in order to continue receiving support and updates from Microsoft.


Read more: Reasons for migrating from NAV to Business Central and upgrading to Microsoft’s latest ERP solution

Lack of support from Microsoft leaves the system vulnerable and increases the risk of external threats. Furthermore, the system will become outdated over time and will no longer be able to adapt to technological changes. Finding IT personnel who understand NAV has become increasingly complex over time. 


Reasons to upgrade from Nav to Dynamics 365 Business Central

Some companies using MS Navision delayed the decision to upgrade, thinking that Business Central was a new system and unfamiliar with it. Yes, it is a new-age ERP but it builds on Microsoft Dynamics NAV and offers many advantages over NAV.


Below is a list of reasons why you should upgrade from NAV to Dynamics 365 Business Central:

1. Cost-effective 

The cloud version of Dynamics 365 Business Central is a cost-effective solution for businesses of any size. With a monthly or annual license fee based on the number of users, companies can easily access the software and take advantage of its features. Business Central is hosted on Microsoft Azure, which means that companies do not need to invest in expensive hardware or security solutions. Additionally, Microsoft provides regular updates to the software, so maintenance costs are low. This allows businesses to have a lean IT team manage their Business Central implementation, further reducing costs.

2. Security solutions with new-age features and functions

Microsoft guarantees 99.9% uptime, offers better features and functionality than NAV, is mobile-friendly, and provides 24/7 access from anywhere through a web browser. 

Users can automate routine tasks, saving a lot of time and increasing productivity. Users can easily create reports according to their needs and share them with others based on the role-based permissions assigned to them.

Microsoft has a team of experts who manage the security of the solution and perform regular backups.

3. Enhanced native and third-party integrations

Dynamics 365 Business Central seamlessly integrates with Power BI, Microsoft Office 365, Microsoft Azure, and other Microsoft products. It also provides users with single sign-on options across the entire suite of Microsoft products. It can also be integrated with third-party applications to further enhance its functionality.

4. Improved user interface

 Improved user interface Business Central offers a modern, easy-to-use interface. The look and feel are consistent and similar to other Microsoft products. It provides a consistent user experience across all devices.

5. Multiple deployment options with flexible licensing policies
As mentioned, it comes in 2 versions. Companies can pay a monthly license fee for the cloud version. Companies can easily add new users and scale quickly. 


When is the right time to upgrade to Business Central?

A few ideal scenarios for an organization to upgrade from Dynamics Nav to Business Central are listed below:


⇒ When you find that your version of Dynamics NAV no longer has any support from Microsoft.

⇒ When you find the cost of Microsoft Dynamics NAV is too Expensive.

⇒ When you want to shorten the cost of hardware, maintenance, and security by migrating to the cloud.

⇒ When you discover that you are missing additional features in NAV that are accessible in Business Central.

⇒ When you want to connect your current or existing infrastructure to Cloud-Based ERP so you can manage it remotely.

Steps for a NAV to Dynamics 365 Business Central upgrade

When moving from Dynamics NAV to Microsoft Dynamics 365 Business Central, the process is known as upgradation. This is a 5-step process, namely:


Step 1 Licensing


Step 2 Setup and configuration


Step 3 Data migration


Step 4 Integrations


Step 5 Training and post-migration support


Benefits of upgrading from NAV to Business Central

The benefits of upgrading from NAV to Business Central are listed below.


1. Adaptability for growing businesses

Companies today are geographically distributed and their employees work in a mixed environment. Microsoft Business Central enables employees to access their data anytime, anywhere, from any Internet-enabled device.


It is easy to deploy, whether in the cloud or on-premises. It offers a similar customer experience, goes live quickly, and can onboard users quickly. As your business grows, it can easily scale without sacrificing performance.


In addition to compatibility with other Microsoft products, its functionality can be further enhanced by integration with various applications available on Microsoft AppSource. It also supports 25 languages ​​and helps merchants deal with suppliers and customers in different locations.


2. Provide many modern functions

Users can create real-time reports to gain actionable insights based on KPIs related to them. Its no-code interface allows users to create reports; IT support is limited or non-existent. Users can also create workflows and automate processes. The system also provides users with real-time insights and recommendations based on past data to help them optimize their workflow. These features enable employees to be more productive.


3. Better financial management

Microsoft Business Central has a powerful built-in financial management engine that helps businesses manage cash flow, bank reconciliation, budget management, project cost optimization, and forecast late payments.


 Read More: How will Dynamics 365 Finance and Operations facilitate your business

It supports multiple currencies, exchange rates, tax and compliance differences, and intercompany transactions. With these capabilities, accounting teams can complete monthly and annual close faster.


4. Improve sales force productivity

Business Central helps sales teams identify and prioritize leads in the sales pipeline. It also helps them identify various upsell, cross-sell and resell opportunities in the sales cycle. Users can access all customer data in one view. Sales teams can customize their offers and offer their customers different pricing structures or discounts based on previous conversations. 


5. Help improves customer service

Customer service teams can see all available customer data in one view to provide the right resolution. You can allocate the right resources to serve and retain customers Track offers, service agreements and other important parameters to provide better customer service every step of the way. It helps delight customers and builds brand loyalty.

6. Better project management 

Project managers can gain real-time visibility into every aspect of a project. These insights help them allocate resources more efficiently, track actual resource usage and compare it to plans to determine project profitability.


7. Supply chain optimization tools

Built-in mechanisms help companies optimize their supply chains. They can ship the right product to the right place at the right time based on market demand. It also provides a 360-degree view of inventory, allowing goods to be moved quickly between locations. It helps manage compliance across geographies and facilitates efficient governance and approvals.


Read More: How does D365 Supply Chain Management support the manufacturing supply chain?

8. Warehouse management optimization tools

Users can create warehouse layouts within the Microsoft Business Central interface. You can choose the best storage location according to the product's size, container and capacity specifications. An optimized warehouse layout helps them ship goods quickly. Plus, it can fulfill orders faster based on real-time data.


9. Manufacturing process improvement

Manufacturing teams can create detailed BOMs that include details of raw materials, resources, or subassemblies. It provides support during the assemble-to-order process and can reference customer orders to meet specific requirements. It helps managers capture output variances and make decisions across different BOMs and routes based on consumption patterns.


Why Great Innovus as an Upgradation Partner

As we have seen, Dynamics 365 Business Central offers many benefits to organizations. If you are interested in learning more about how your business can upgrade to Dynamics 365 Business Central, you can contact us at Great Innovus.


We are a leading Microsoft Business Central ERP and Microsoft Dynamics 365 partner located in USA & India.


We are a trusted Microsoft partner, providing intuitive enterprise technology consulting and automated implementation. We also provide ongoing support based on your business needs.


We support companies on their digital transformation journey by providing Microsoft Business Automation tools, Power Apps, Dynamics 365 Business Central, Microsoft Azure, Microsoft Power BI and other technology solutions, services and support.

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